At Westfield we pride ourselves on our exemplary attendance of both staff and pupils.

Research has shown that children who attend regularly do well in school and perform to their potential. Attendance matters and is vital to a child’s progress and attainment. Schools are exciting places to be and education can make a child’s life better and no child should be deprived of that opportunity. Good attendance is a partnership between school and parents; this policy seeks to clarify the school’s position on attendance.


  • The external gates open at 8.40 a.m.
  • Classroom doors open at 8.50 a.m.
  • Classroom doors close and registers are taken at 9.00 a.m.
  • Once the outer doors are closed children can only enter through the main reception.
  • Arrivals after 9.00 a.m. until 9.10 a.m. will be classed as ‘late.’
  • Arrivals after 9.10 a.m. will be recorded as ‘late after registration has closed.’
  • Punctuality will be monitored by the school and letters may be sent to parents where there are concerns.

Authorised Absence

Absences which may be authorised are sickness, medical appointments (with evidence where possible), family bereavement or authorised holiday.

Unauthorised Absence

All absences must be explained in writing by a parent/carer. The school will then make a decision as to whether or not the absence will be authorised. A letter containing a written explanation does not in itself authorise an absence; only the school’s acceptance of the explanation offered by the letter authorises the absence. Parents/Carers are not able to authorise and school can refuse (in exceptional circumstances) to accept their reasons for absence. Absence will be monitored by the school and letters may be sent to parents where there are concerns.

Family Holidays in Term Time

Holidays during term time are not given as a matter of course, but may be considered in exceptional circumstances. We respectfully request a minimum of two weeks notice for holiday requests. As agreed with Governors in October 2012 requests for up to FIVE days will be considered by the Head Teacher/Chair of Governors. Any additional days will be recorded as unauthorised absence and from 1st September 2013 will incur a fine of £60 by the local authority.

The child’s current level of attendance will be taken into account; holidays cannot be authorised if a child’s attendance falls to 90% or below regardless of the circumstances. From the start of the academic year 2012/13, holidays will not be authorised during the month of May due to end of year tests and SATs.

Reporting Absence

All absence must be reported on the first day of illness as soon as possible. Parents/ Carers should indicate where possible the length of the child’s absence, for example, if a child has measles they will be expected to be off school for a week or more.

If parents fail to report a child’s absence from school, it will automatically be recorded as unauthorised.

Attendance Improvement Strategies

If a child’s attendance falls below 90% parents will be contacted in the first instance by either our home-school link worker or the Head Teacher. In some cases it may be necessary to set targets in order to improve the child’s attendance. Referrals to the Attendance Improvement Service (now known as Access Education Solutions) will be made if improvements are not made within four weeks.

Where a child’s attendance falls to 90% or below all absences will be unauthorised unless medical evidence is provided, for example medical appointment cards or doctors notes. Attendance will be monitored on a termly basis and letters will be sent out if a child’s attendance is 90% or below.

We will reward good attendance as follows: Monthly class attendance competitions with a reward for the class with the highest attendance.

Pupils with 100% attendance in any month enter a prize draw with a £5 gift voucher for the winner.

Back to Top